What the source did
- Taught the bots his pricing and typical timelines once.
- Trained a spreadsheet bot on exactly how his proposals should be formatted.
- On site, takes photos in CompanyCam with measurements and descriptions, then hands the PDF export to Grok Bot.
- Gets back a polished proposal to review before it goes to the client; says this replaced about half his workday.
“Out comes a polished proposal for my review, and then it's off to the client.”— Travis Cardwell (@txghost91), X
Summary written by Agent Cookbook. See the original for the full context.
Copy the prompt
Ours Our version, based on what Travis Cardwell described. Not their wording. Fill in the [BRACKETS].
Skill: "Photo report → proposal".
Inputs: a photo-report PDF from [PHOTO APP] with measurements and notes per photo.
Reference files (saved on the box): [PRICE LIST / UNIT RATES], [TYPICAL TIMELINES], [PROPOSAL TEMPLATE].
1. Read every photo caption. Build a scope table: location, item, quantity + unit, notes. Flag any photo with no measurement or an unclear description as a QUESTION instead of guessing.
2. Price each line ONLY from my price list. If an item isn't on the list, mark it "NEEDS PRICE" and leave it blank.
3. Estimate a timeline from my typical timelines and list the assumptions it depends on.
4. Fill my proposal template (same layout, fonts, sections, terms) and save it as [FORMAT] in [FOLDER], named [CLIENT]-[SITE]-[DATE].
5. Message me: total, the questions list, NEEDS PRICE lines, and a link to the draft.
Never send anything to a client, never change my rates, and never delete files. Sending, buying, posting and deleting always wait for me.
Approval rule
🛡
Drafts only. You review every proposal; the bot never sends it to a client or changes prices on its own.
Set it up
- Put your price list, timelines and one or two past proposals you liked on the box.
- Walk the bot through one real job end to end and correct the output.
- Save it as a skill; send each new photo report to that bot.
- Review, fix questions, and send the proposal yourself.
Common failures
⚠
- Captions without units ("about 12") produce wrong quantities; make units part of your photo habit.
- The bot invents a price for an item not on your list; the NEEDS PRICE rule catches it, so keep the list current.
- Template formatting drifts after a few runs; keep a "golden" past proposal on the box for it to match.
Variations
- Change orders: compare a new photo report to the original scope and draft only the delta.
- Punch lists: turn walk-through photos into a task list per trade.
- Insurance or inspection reports from the same photo export.
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